From the moment a customer walks in to the moment you close the day's books — Metastore handles every step.
New Sale (POS)
Fast scan-and-sell, smart split payments across Cash / POS / Transfer with auto-balancing, over-payment change calculation, and part-payment for trusted customers.
Inventory & Batches
Products with cost & sale price, VAT flag, re-order levels. Bigger units (cartons, packs) with their own price. Batches with expiry, first-expiry-first-out selling.
In-Store vs On-Shelf
Stock is split between back store and shelf. Move stock forward as needed, and the till only sells from the shelf — mirroring how real shops work.
Customers & Debtors
Customer records with phone, notes, and optional refill dates. Attach sales to customers, take part-payments, and track outstanding balances cleanly.
Returns & Refunds
Refund by receipt lookup, choose cash or store credit, restock items if unopened. Manager PIN approval, and reward points auto-reverse on refund.
Expenses & Accounts
Log expenses by category and payment method. See sales, cost of goods, gross profit, expenses, and net profit in one clean summary view.
Staff Roles & Audit
Owner, Manager, Cashier roles with granular permissions. Cashiers see only their own sales, and every action is captured in a searchable audit trail.
Multi-Till Network
Run several tills sharing one live database. Tills keep selling if the network drops and sync when it returns — the Main PC handles conflicts.
Payroll Management Standard
Manage staff salaries, calculate deductions (tax, pension, loans), run payroll cycles with Nigeria PAYE preset, and generate printable payslips — all offline.
Head Office & Branches Premium
Connect separate locations over the internet. HQ dashboard shows every branch's sales, profit and stock in one view. Shared catalogue, central stock and inter-branch dispatch.
Purchases, Suppliers & Payables Premium
Record supplier bills, receive stock, track Accounts Payable, pay single bills or settle across multiple. Attach invoice photos, 72-hour edit window, invoice-number search.
Financials: P&L + Balance Sheet Premium
Full accrual Profit & Loss and Balance Sheet built automatically from everything the shop records. Capital & drawings, opening balance, Balanced ✓ check — IFRS-for-SMEs style.
Fixed Assets & Depreciation Premium
Register assets with cost, straight-line or reducing-balance depreciation, residual value and disposal — net book value feeds the Balance Sheet automatically.
General Ledger & Journals Premium
Trial Balance with Balanced ✓ check, click any account to see what makes it up, and post manual journals (debits must equal credits) for accountant adjustments.
Customer Wallet & Shopping Cards Standard
Each customer has store credit shown on the list and a physical shopping card with a scannable barcode. Top up by cash/card/transfer, bulk-fund by group, spend at checkout by scanning the card.
Hold Sale & Customer Display
Park a cart when a customer is delayed and serve the next person; up to 10 held per till. Open a second-screen customer display showing live items, totals, wallet and change.
Stock Freeze (Stock-Taking)
Count your stock without numbers moving under you. Freeze all items or just selected ones, keep selling, then Unfreeze & reconcile — every sale during the freeze is deducted in one step.
End of Day Z-Report Standard
One-click cash-up for any date — gross sales, discounts, VAT, refunds, payments by method, expected cash in drawer, wallet top-ups, top items and staff breakdown. Print or export.
Product Analysis Standard
Fast sellers, most profitable lines, stock forecast with suggested reorder quantities, sold-out-with-demand (lost sales), dead stock, and 12-month seasonality — all built from your data.
Automatic Daily Backup
Choose a folder — OneDrive, Google Drive, Dropbox or USB — and Metastore saves a fresh backup every day, keeping the most recent 30 copies and clearing older ones automatically.
Reports & Analysis
P&L, payments received, sales by staff, category and brand, top products, VAT collected, and stock write-offs — exported to Excel or printable PDF.
Barcode Labels
Every product gets a scannable EAN-13 automatically, or override with your real barcode. Print branded shelf labels for standard label paper or A4.
Customer Rewards
Points that accrue on spend, tier system (e.g. Bronze / Silver / Gold), visit stamps and refill reminders — fully integrated with refunds.
Backups & Updates
One-click backup to USB. Automatic in-place updates on Standard and above, with one-click rollback if an update causes problems.
